Canvas Gradebook – FAQs

Yes. All student grades can be downloaded as a CSV file using the Export button in Gradebook. (Gradebook export files include the date and time of the download to differentiate between multiple exports. The export filename format is YYYY-MM-DDTHHMM, followed by the course name). 

How do I export grades in the Gradebook? – Instructure Community 

Select the ellipsis in the column header of the relevant assignment and choose Download Submissions to download all files as a .zip folder.

Please note that this may not always work as expected, particularly when students have submitted video files.

How do I download all student submissions for an assignment in the Gradebook? – Instructure Community 

Yes. Grades in the Gradebook are typically populated from marks entered in Speedgrader for student submissions. However, grades can also be added manually or uploaded via a CSV file. Any grades entered directly in the Gradebook will be reflected in Speedgrader alongside each student’s submission.

How do I enter and edit grades in the Gradebook? – Instructure Community 

Yes. There are a number of different filters that can be applied in Gradebook to narrow down the viewing of large numbers of students and/or assessments. Gradebook can be filtered by Sections and Diff Tags, Modules, Student Groups, Assignment Groups, Statuses and Start and End Dates. 

How do I create and manage filters in the Gradebook? – Instructure Community 

Yes. The Gradebook Individual View allows instructors to focus on one student and one assignment at a time. Simply enter the student’s name in the search box.

How do I view assignments or students individually in the Gradebook? – Instructure Community 

Yes. In Gradebook, select the ellipsis on the column header of Student Name and select either ‘Inactive Students’ or ‘Concluded Students’ as required. 

How do I view grades for inactive or concluded student enrollments in the Gradebook? – Instructure Community 

Yes. In the Gradebook, once students have submitted, a submission icon (a page with a small clock) will appear in the relevant assignment column. However, if anonymous marking is enabled, the column will be greyed out and no submission details will be shown in order to preserve anonymity. 

There are two options to find a list of non-submitted students:

1. In the Gradebook, use the “Assignment Names” drop down to choose the assignment you wish to query. Once selected, go to “Apply Filters” > “Submissions” > “Has No Submissions”. This presents you with a live picture of the submission.
2. Via Course Analytics: In this case, all student submissions information can be downloaded as a report from the Course Analytics of the Canvas unit course, called ‘Missing Assignments’. The report will be updated every 8 hours.  

Yes. When the grade posting policy is set to Manual (the default), select the ellipsis in the assignment column header and choose Post Grades. You will then see three options: Everyone, Graded, and Specific Sections. Note that Graded refers to submissions where a mark or comments have been entered.

If you can only see the Everyone option, this indicates that anonymous marking is enabled. If you are ready to release all marks, you can proceed with this option.

If you need to withhold a small number of submissions, remove any marks or assignment comments for those students in Speedgrader, then disable anonymity in the assignment settings. This will allow you to release grades and feedback to Graded students only.

For submissions that still require anonymous marking, markers can enable personal anonymous marking in SpeedGrader by selecting the cog icon (top left), then choosing Options.

Yes. By enabling the Notes option on the Gradebook settings, a notes column will appear next to the student name column. Notes can be recorded for each student as required. 

How do I use the Notes column in the Gradebook? – Instructure Community 

Yes. For each assignment students can be directly messaged for the following situations/statuses,

Have not yet submitted, Have Submitted, Have not been graded, Scored more than, Scored less than. 

How do I send a message to students from the Gradebook? – Instructure Community 

Yes. In the Gradebook settings (Cog) late policies can be set for the course assignments. There are two main options available:

Automatically apply grade for missing submissions

Automatically apply deduction to late submissions: Please note, this is not currently advised in FBMH.  

How do I apply a Late Submission policy in the Gradebook? – Instructure Community 

Yes.It is always recommended that, where possible, students submit their own work. However, if this isn’t feasible and a staff member has the student’s submission, they can upload it on the student’s behalf via the Gradebook, provided they have the appropriate permissions (Teacher, Secondary Teacher, Course Administrator, Admin, or Admin+).

How do I submit an assignment on behalf of a student as an instructor? – Instructure Community