Canvas Gradebook – FAQs

Yes. All student grades can be downloaded as a csv file using the Export button in Gradebook. (Gradebook export files include the date and time of the download to differentiate between multiple exports. The export filename format is YYYY-MM-DDTHHMM, followed by the course name). 

How do I export grades in the Gradebook? – Instructure Community 

Yes. Select the ellipsis in the column header of the targeted assignment and select Download Submissions. This will download all submissions as a .zip file. 

There are times when this does not work, particularly when you have asked the students to upload videos.

How do I download all student submissions for an assignment in the Gradebook? – Instructure Community 

Yes. Grades in the Gradebook will usually be populated from the marks recorded in Speedgrader for student submissions. However, these grades can be entered manually or uploaded to Gradebook as a csv file. Grades entered manually for students in the Gradebook will appear in Speedgrader against each student’s submission. 

How do I enter and edit grades in the Gradebook? – Instructure Community 

Yes. There are a number of different filters that can be applied in Gradebook to narrow down the viewing of large numbers of students and/or assessments. Gradebook can be filtered by Sections and Diff Tags, Modules, student Groups, Assignment Groups, Statuses and Start and End Dates. 

How do I create and manage filters in the Gradebook? – Instructure Community 

Yes. The Gradebook Individual View allows instructors to assess one student and one assignment at a time. Simply type the student name in the box.

How do I view assignments or students individually in the Gradebook? – Instructure Community 

Yes. In Gradebook, select the ellipsis on the column header of Student Name and select either ‘Inactive Students’ or ‘Concluded Students’ as required. 

How do I view grades for inactive or concluded student enrollments in the Gradebook? – Instructure Community 

Yes. In the Gradebook column for the required assignment, when students have submitted they will have a symbol for that assignment that resembles a page with a small clock. However, if the assignment has been set to anonymous (marking), the column will be greyed out and no submission information will be displayed (to maintain an element of anonymity). 

There are two options to find a list of non-submitted students:

1. In the Gradebook, use the “Assignment Names” drop down to choose the assignment you wish to query. Once selected, go to “Apply Filters” > “Submissions” > “Has No Submissions”. This presents you with a live picture of the submission.
2. Via Course Analytics: In this case, all student submissions information can be downloaded as a report from the Course Analytics of the Canvas unit course, called ‘Missing Assignments’. The report will be updated every 8 hours.  

 Yes. When the grade posting policy is set to manual (the default setting), select the ellipsis on the assignment column heading and select Post Grades. This will present you with 3 further options, Everyone, Graded and Specific Sections. Remember that ‘Graded’ refers to student work that has either a grade or comments recorded.

If you can only see “Everyone”, then this means that anonymous grading is enabled. If you are happy to release all marks, proceed to release to “Everyone”.

If however you have a handful of papers that need withholding: remove any marks or “Assignment Comments” from the SpeedGrader for those papers. Then remove the anonymity from the assignment settings. Following this change, you will be able to send grades and feedback out to “Graded” students only.

For those papers still needing to be marked anonymously; advise marking staff to switch on the personal anonymous marking setting, located in the SpeedGrader > cogwheel (top left) > Options.

Yes. By enabling the Notes option on the Gradebook settings, a notes column will appear next to the student name column. Notes can be recorded for each student as required. 

How do I use the Notes column in the Gradebook? – Instructure Community 

Yes. For each assignment students can be directly messaged for the following situations/statuses,

Have not yet submitted, Have Submitted, Have not been graded, Scored more than, Scored less than. 

How do I send a message to students from the Gradebook? – Instructure Community 

Yes. In the Gradebook settings (Cog) late policies can be set for the course assignments. There are two main options available:

Automatically apply grade for missing submissions

Automatically apply deduction to late submissions: Please note, this is not currently advised in FBMH.  

How do I apply a Late Submission policy in the Gradebook? – Instructure Community 

Yes. It is always advised that where possible, a student submits their work. If this is not possible and a member of staff has a student submission, and they have the correct permissions to do so (Teacher, Secondary Teacher, Course Administrator, Admin and Admin+), the work can be submitted in the Gradebook. 

How do I submit an assignment on behalf of a student as an instructor? – Instructure Community